Club Constitution
Updated April 2020
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Spurley Hey F.C. Club Constitution
April 2020
1 Name of Club
The club will be called SPURLEY HEY FC (Hereinafter will be referred to as The Club). The
club will be affiliated to the CHESHIRE COUNTY FOOTBALL ASSOCIATION.
2 Vision, Mission, Aims and Objectives
The vision of the club will be:
“To create the most welcoming, safe, high quality football club for the residents of
Stockport. A club which is focused on the enjoyment and development of participants
of any age, ability, background or circumstance and is committed to getting people
active as well as developing those with talent”.
The mission of the club will be: MISSION 20 29”
“Our mission is to grow the number of teams we currently operate by a total of 20
teams by 2029. This means we will grow from a current base of 15 teams to 35 teams
over the next ten years, by an average of two teams per year. Achieving this growth is
expected to result in an additional 200 playing members”.
The aims of the club will be:
 To offer coaching and competitive opportunities in FOOTBALL.
 To promote the club within the local community and within FOOTBALL.
 To manage and develop the WARTH MEADOW facility as a community sports
hub improving facilities in line with local strategic need and needs of funders.
 To ensure a duty of care to all members of the club.
 To provide all its services in a way that is fair to everyone.
 Ensure the safety of children at all times and ensure compliance to all current and
future safeguarding legislation.
The objectives of the club will be:
 Increase the number of teams by 20 and players by 200.
 Increase the number of level 1 qualified coaches by 40.
 Increase the number of level 2 qualified coaches by 10.
 Increase the number of level 3 qualified coaches by 5.
 Increase the number of other volunteers (and roles such as parent liaison
officers) by 50.
3 Values
The values of the club will be:
 Teamwork – The only way to success is by acting together.
 Respect – Everybody in our team contributes.
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Spurley Hey F.C. Club Constitution
April 2020
 Enjoyment – Football is fun, being passionate and positive are the keys to great
performance.
 Discipline – It takes strength of character and discipline to deliver.
 Sportsmanship – We live the values with fairness and integrity.
4 Membership
(a) Membership of the club is open to anyone interested in promoting, coaching,
volunteering or participating in FOOTBALL, regardless of sex, age, disability,
ethnicity, nationality, sexual orientation, religion or other beliefs.
(b) The membership shall consist of the following categories:
 Full member (classed as an adult who undertakes volunteer work in an
official capacity for the club. Volunteer time is classed as the “fee payable”
for membership of the club).
 Junior member (those junior players who pay annual subscriptions as
players – junior members have no voting rights but are represented by a
parent representative at committee meetings).
 Life member (individual members who have been determined as giving a
lifelong contribution to the club – as decided upon by the Executive. No
fee is payable)
(c) All members will be subject to the regulations of the constitution and by joining the
club will be deemed to accept these regulations and codes of practice that the club
has adopted.
(d) Members in each category will pay membership fees, as determined at the Annual
General Meeting.
(e) Individuals shall not be eligible to take part in the business of the Club, vote at
general meetings or be eligible for selection of any Club team unless the applicable
subscription has been paid by the due date and/or membership has been agreed by
the Club committee.
4 Sports Equity
(a) This Club is committed to ensuring that equity is incorporated across all aspects of its
development. In doing so it acknowledges and adopts the following Sport England
definition of sports equity:
Sports equity is about fairness in sport, equality of access, recognising
inequalities and taking steps to address them. It is about changing the
culture and structure of sport to ensure it becomes equally accessible to
everyone in society.
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Spurley Hey F.C. Club Constitution
April 2020
(b) The Club respects the rights, dignity and worth of every person and will treat
everyone equally within the context of their sport, regardless of age, ability, gender,
race, ethnicity, religious belief, sexuality or social/economic status.
(c) The Club is committed to everyone having the right to enjoy their sport in an
environment free from threat of intimidation, harassment and abuse.
(d) All club members have a responsibility to oppose discriminatory behaviour and
promote equality of opportunity.
(e) The Club will deal with any incidence of discriminatory behaviour seriously, according
to club disciplinary procedures.
5 Committee
(a) The affairs of the Club shall be conducted by a Committee, made up of an Executive
and a Management Group. The leadership of the club shall be conducted by the
Executive Committee and the day to day management of the club by a Management
Committee. The Executive is the decision making body and the Management group
oversees the day to day running of the club. The Management Committee makes
recommendations to the Executive for decisions.
(b) Current Elected Executive
Role Officer
President Dave Jameson
Chairman Lee Preston
Vice Chairman John Batty
Secretary John Batty
Welfare Officer Michelle Thomas
Treasurer Rob Marsh
(c ) Current appointed Management Group (appointed by the Executive)
Role Officer
Vice Treasurer Rick Bell
Assistant Welfare Officer Emma Wooley
Team Secretaries Dave Jameson (Seniors), Dave Tunnicliffe (under 13’s
to under 18’s), James Slate (under 6’s to under 12’s)
Marketing and
Communications Director
Alex Rimmer
Operations Director (Kit,
Equipment and Facilities)
Paul Jackson
Warth Meadow General
Manager
Alan Gee
Sponsorship and Fundraising
Director
John Batty
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Spurley Hey F.C. Club Constitution
April 2020
Tournament Director James Slate
Parent Representative Lead Emma Wooley
Team Managers Director Jake Scanlan
Football Development
Director
Alan Gee
Warth Meadow Development
Director
Lee Preston
(d) Only the posts of the Executive Committee listed above will have the right to vote at
committee meetings.
(e) In any vote, each member of the Executive has one vote. In the event of an equal
split vote, the Presidents has the deciding vote.
(f) All Executive and Management Group members must be members of the Club.
(g) The term of office shall be for one year, and members shall be eligible for reelection. Re- election of officers can occur on as many occasions as voting permits.
(h) No team manager can be a member of the Executive, except in the absence of
nominated individuals, however team managers can hold an officer role of the
Management Group or sub-committee advisor (see below)
(i) If the post of any officer or ordinary committee member should fall vacant after such
an election, the Executive Committee shall have the power to fill the vacancy until
the succeeding Annual General Meeting.
(j) Voting of officers to the executive committee (by club members) shall only occur
should more than one nomination of individuals for elected roles occur.
(k) The Executive will be responsible for adopting new policy, codes of practice and
rules that affect the organisation of the club.
(l) The Executive will have powers to appoint any officers to the Management
Committee as necessary to fulfil its business.
(m)The Executive will be responsible for disciplinary hearings of members who infringe
the club rules/regulations/constitution. The Executive Committee will be responsible
for taking any action of suspension or discipline following such hearings.
(n) The committee meetings will be convened by the Secretary of the Club and be held
no less than 6 times per year, but should aim to be held monthly.
(o) The quorum required for business to be agreed at Committee meetings will be 4 of
17 officers, two of which must be from the Executive Committee and one must be
either the Chair, Vice Chair or President.
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Spurley Hey F.C. Club Constitution
April 2020
(p) Sub Committees
(a) The club will hold a number of sub committees to carry out club activities.
(b) Sub committees will be chaired by a member of the Management Committee and will
have an Executive Committee member as a committee sponsor – who’s role it is to
support the sub-committee chair. The sub-committee will be attended by relevant
people as appointed by the chair in agreement with the committee sponsor.
(c) Sub committees are able to progress the activities of the club as directed by subcommittee chairs, however Chair’s should make recommendations to the Executive if
activities require Executive decisions.
(d) Sub committees should meet between 6-12 times per year or as appropriate and are
required to regularly report on progress of activities as required by the Executive.
(e) Sub Committees will consist of the following:
No Sub Committee Exec
Sponsor
Chair (s) Description /
Responsibilities
1 Finance /
Fundraising
Treasurer Vice Treasurer Manage all aspects of the
club finances
2 Warth Meadow
Operations
Committee
Chairman General Manager
Warth Meadow
Lead the day to day
operations of Warth Meadow,
including usage and
maintenance of the facility.
3 Tournament Vice Chair Tournament
Director
Lead and manage all aspects
of the summer tournament
4 Operations Welfare
Officer
Marketing and
Communications /
Assistant Welfare
Officer
Address all aspects of club
operations including; Welfare,
marketing and
communications, policies and
procedures
5 Team Managers Secretary Team Managers
Director / Parent
Lead
All team managers / parent
representatives to attend,
ensure positive
communication and deal with
all aspects of team
management.
(f) Other sub committees can be established as required, with the approval of the
Executive.
(q) Finances
(a)The club treasurer will be responsible for the finances of the club.
(b) The financial year of the club will run from 1
st June and end on 30th May
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Spurley Hey F.C. Club Constitution
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(c)All club monies will be banked in an account held in the name of the club.
(d) An audited statement of annual accounts will be presented by the treasurer at the
Annual General Meeting.
(e) Any cheques drawn against club funds should hold the signatures of the treasurer
plus up to two other officers of the Executive.
(f) All members of the Club shall be jointly and severally responsible for the financial
liabilities of the Club.
(r) Annual General Meetings and Extraordinary General Meetings
(a) General Meetings are the means whereby the members of the Club exercise their
democratic rights in conducting the Club’s affairs.
(b) The Club shall hold the Annual General Meeting (AGM) in the month of
September to:
 Approve the minutes of the previous year’s AGM.
 Receive reports from the Chairman and Secretary.
 Receive a report from the Treasurer and approve the Annual Accounts.
 Receive a report from those responsible for certifying the Club’s accounts.
 Elect the officers on the committee.
 Agree the membership fees for the following year.
 Consider any proposed changes to the Constitution.
 Deal with other relevant business.
(c) Notice of the AGM will be given by the club secretary with at least 28 days’ notice to
be given to all members.
(d) Nominations for officers of the committee will be sent to the secretary prior to the
AGM.
(e) Proposed changes to the constitution shall be sent to the secretary prior to the AGM,
who shall circulate them at least 7 days before an AGM.
(f) All members have the right to vote at the AGM.
(g) The quorum for AGMs will be 25% OF THE MEMBERSHIP.
(h) The Chairman of the Club shall hold a deliberative as well as a casting vote at
general and committee meetings.
(i) An Extraordinary General Meeting (EGM) shall be called by an application in writing
to the Secretary supported by at least 10% of the members of the Club. The
committee shall also have the power to call an EGM by decision of a simple majority
of the committee members.
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Spurley Hey F.C. Club Constitution
April 2020
(j) All procedures shall follow those outlined above for AGMs.
(s) Amendments to the constitution
The constitution will only be changed through agreement by majority vote at an AGM
or EGM.
(t) Discipline and appeals
(a) All concerns, allegations or reports of poor practice/abuse relating to the welfare of
children and young people will be recorded and responded to swiftly and
appropriately in accordance with the club’s child protection policy and procedures.
The Club Welfare Officer is the lead contact for all members in the event of any child
protection concerns.
(b) All complaints regarding the behaviour of members should be presented and
submitted in writing to the Secretary.
(c) The Executive will meet to hear complaints within 7 days of a complaint being
lodged. The committee has the power to take appropriate disciplinary action including
the termination of membership.
(d) The outcome of a disciplinary hearing should be notified in writing to the person who
lodged the complaint and the member against whom the complaint was made within
5 days of the hearing.
(e) There will be the right of appeal to the Executive following disciplinary action being
announced. The Executive should consider the appeal within 7 days of the Secretary
receiving the appeal.
(u) Dissolution
(a) A resolution to dissolve the club can only be passed at an AGM or EGM through
a majority vote of at least three quarters of the voting membership.
(b) The dissolution shall take effect from the date of the resolution and the members
of the club committee shall be responsible for the winding up of the assets and
liabilities of the club.
(c) Any surplus assets remaining after the discharge of the debts and liabilities of the
club shall be transferred to another club, a competition, any parent company
association or the FA for use by them for related community sports.
(v) Declaration - SPURLEY HEY FC hereby adopts and accepts this constitution as a
current operating guide regulating the actions of members as agreed by the Executive.